What is Google Docs?
Included with our new e-mail organization is a feature known as Google Docs. This is a suite of Microsoft Office-like products that allows for simple collaborative function on documents, spreadsheets, and presentations. Although the interface and features are evocative of the familiar MS Office, it has both unique benefits and certain drawbacks. overall, it is a great way to share, collaborate, and physique simple documents and spreadsheets but it does not include many of the advanced features of the MS Office suite.
What are some of the useful features of Google Docs?
1 ) Collaboration – only one imitate of the file exists and users ‘ contribution ’ this single copy, in real number time, at the like time, and all users present can modify, update, and enter data at the lapp time .
This is, possibly, the greatest benefit of Google Docs. You can create or upload presentations, documents, or spreadsheets and share them with ANYONE who has an account in the GMail system. You can partake these documents with any Google-connected person on earth, and since all Willamette faculty, staff, and students will have accounts on this arrangement, you ’ re off to a great begin ! You may besides upload images and videos to Google Docs and share them with others .
2 ) Document History – All document modifications are automatically tracked with clock and editor program information .
besides a major benefit, this lets you see who made changes to the text file, when they made the changes, and you can even revert back to an older translation before the changes were made ! Documents are saved every few seconds, so you won ’ t lose anything if you by chance close the browser window, lose world power, spill chocolate into your laptop, or casually drop it off a bridge .
3 ) Easy Flickroomns – access documents from any Internet-connected computer and most mobile devices
iPhone ? Android ? Tablet ? You can access, edit, save, and parcel your documents from your mobile devices like iPads, phones, and tablets. Taking notes during a merging ? Have attendees connect to a single document and contribute to a combined, collaborative, single record of the discussions and action-related tasks so that everyone is, quite literally, on the lapp foliate.
4 ) Sharing – classroom group assignments, whole-class collaboration, and synergistic lecture contribution are a breeze !
It ‘s nowadays quite common to attend conferences where the loudspeaker begins with “ here ’ s the shared Google doctor, let ’ s all derail in and start a list of comments and questions. ” Students can connect from any number of devices and engage the professor up on the screen, add their data sets to a collective spreadsheet, or even generate slides in a presentation constructed in real-time during class. It is a very raw and engage classroom active with loads of pedagogical hypothesis .
What Google Docs limitations exist?
1 ) Printing
Printing from Google Docs is not straight-forward like it is in Office. You can download your department of commerce in assorted formats ( Word, PDF, etc ) and then print it from your local calculator, or use the world wide web browser ’ s standard “ print ” command ( although this results in extra stuff in the header/footer regions of your text file ) .
2 ) Formatting
complex format features are best left to MS Office products, but Google Docs does allow for headers, footers, versatile font sizes, approximately 18 unlike fonts, substitute and super-script, and standard page/paragraph indentation and layout options. You can insert images and hyperlinks equally well. Don ’ t even bother trying to generate envelopes or mailing labels with Google Docs, it ’ s barely not worth the worry .
3 ) Editing
Standard right-click features most window users are accustomed to don ’ t in truth function in Google Docs. alternatively, you must use tool-bar commands like “ Edit, Copy ” and “ Edit, Paste ” or press “ CTRL-C ” to copy and “ CTRL-V ” to paste text .
4 ) File Formats
In order to edit documents in Google Docs, they must be in particular Google Docs formats. If you upload an MS Word text file with lots of formatting … it ’ s unpredictable what may happen, it may not evening be legible ! If you want to upload existing documents and then edit them, you ’ ll necessitate to have Google convert them upon upload. This may remove custom layout, font, and formatting from the document. You can re-convert these files back to Word or Excel when you download them, but they won ’ t actually look the like as your original .
5 ) Access
If you ’ re not on-line, your out of luck. This is a web-based arrange of applications and you need a live connection to the Internet to view, modify, save, or photographic print files that reside in Google Docs. Download files in WORD format to work on them locally, then upload them when you have an Internet connection to once again allow access to others.
Summary and Links
In summary, Google Docs is a very utilitarian collaborative instrument allowing multiple users to access, edit, and review a individual document available from about any Internet-connected device. It has enough of standard features for a web-based product, but does not replace the functionality of MS Office applications. It is free, easy to use, easy to share materials, and slowly to employ as a classroom learning creature. Just chatter DOCUMENTS when logged in to your Willamette GMail report and see how Google Docs can help you create, relate, and collaborate !
entree your Google Docs immediately : wudocs.willamette.edu
Or within Gmail – log in to your Google Apps for Willamette University explanation. In the amphetamine left field region chink on ‘Documents ‘
For usage instructions, visit the Google Docs Help locate.